JSHBPSA-PHPBAJoint Congress of The 6th Biennial Congress of the Asian-Pacific Hepato-Pancreato-Biliary Association & The 29th Meeting of Japanese Society of Hepato-Biliary-Pancreatic Surgery

For Speakers

※All sessions (except sponsored sessions) will be presented in English.

Instruction for Oral Presentation Speakers

  1. Only computer presentations will be available for the oral sessions.
  2. Please prepare presentation data in English.
  3. The last slide should be the COI disclosure in your presentation.
    COI Sample
  4. Audio-Visual Materials
    1) Please save your data either in CD-R or USB memory device, and deliver it to the PC Preview Corner. Windows is the only operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are required to bring your own PC.
    *For those wishing to show a movie, please bring your own PC. You are also required to make sure to check that your data has not been infected by any virus in advance by using the latest version of the security software.
    2) Please review your data at the PC Preview Corner, and check whether all the data are shown properly.
    3) Even if you use your own PC, you are required to check your presentation data at the PC Preview Corner and bring your PC.
    4) To the operation desk in the session room 30 minutes prior to the session starts. Following the conclusion of your session, we will return your PC at the operation desk. Please come to the operation desk promptly to claim your PC.
    5) If you need any assistance with the set-up, please do not hesitate to ask for the assistance at the PC Preview Corner.
    6) When you are next one in line to give your presentation, please be seated on the Next Speakers Seat.
  5. PC Preview Corner will be open during the following hours. Speakers are requested to present their data at least 45 minutes prior to their presentation starts. If your session is the first one in the morning, you are advised to bring your presentation data on the day before the session is scheduled.

PC Preview Corner (Foyer of 1st floor, PACIFICO Yokohama)

June 7 (Wed.): 12:30 - 18:00
June 8 (Thu.): 7:00 - 18:00
June 9 (Fri.): 7:00 - 18:00
June 10 (Sat): 7:30 - 16:00
**Every presenter except poster presentation is required to submit their presentation data at PC Preview Corner.

Guidelines for Computer Presentations

All the oral presentations are to be made on the PC, and all the speakers are requested to make their presentation data in English.
Please save your presentation data following the guidelines below, and save either on a CD-R or on a USB flash drive. Windows is the only operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are advised to bring your own PC.
For smooth progression of sessions, speakers are requested to follow the guidelines.
  • A-PHPBA2017 / 29th JSHBPS will not be responsible for any troubles caused by the operation or actions that do not follow the guidelines.

For speakers bring their own presentation data

OS and Applications:
OS: Windows 10
Applications: PowerPoint 2007 / 2010 / 2013 / 2016
Monitor Size (Resolution)
XGA (1024 X 768)
*Please check in advance that all the data appear properly under the specified conditions.
Backup Data
Please bring backup data to the meeting site if at all possible.
Font
Please use default-setting fonts of Windows 10.
File Name of the Presentation Data
Please write file names in the following manner: “Presentation Number_Speaker’s Name.ppt”
Movies
For those who wish to show a movie, it is recommended to bring their own PC to run the presentation slide. Movies should be prepared in Windows Media Player for Windows users and QuickTime Movie for Macintosh users. Movie data should be saved in the same folder as your presentation data.
**Note for video files
For Windows users, please bring a video file that can be played using a codec that can operate on an 10 operating system and windows Media Player 10 in their default settings (video files are recommended to be WMV formatted.)
For Macintosh users, please bring a video that can be played using a codec that can be operate on an X operating system and QuickTime Player in their default settings (video files are recommended to be MPEG-1).
Audio
Sound function will be available.
Please notify the PC Preview Corner staff that your presentation data contains audio files.
Presentation in the session rooms
An LCD monitor, a keyboard and a mouse are available on the podium. When you come up to the stage, your first slide will be projected on the screen automatically. Any following operations must be selfoperated by the speaker. For those who wish to have an operator for PC handlings, please ask for it at PC Preview Corner.
Data Deletion
All data saved into the server will be completely deleted upon the completion of the Congress.
For Speakers bringing their own PC
Even if you use your own PC, you are required to check your presentation data at the PC Preview Corner and bring your PC to the operation desk in the session room 30 minutes prior to the session starts.
**Please bring an AC adapter for your PC.
**For PC with different pin types, please make sure to bring a converting cable to D-sub 15 pins type.
**Please prepare backup data either with CD-R or USB flash drive.
**Your PC should be newer version than Windows 10.
Inquiries
For any inquiries, please contact the congress secretariat: aphpba2017@convention.co.jp

Instruction for Poster Presentation Speakers

  Mounting Viewing Discussion Removal
June 8 8:00 – 9:30 9:30 - 18:00 18:00 - 19:00 19:00 - 20:00
June 9 8:00 – 9:30 9:30 - 17:00 17:00 - 18:00 18:00 - 19:00
June 10 8:00 – 9:30 9:30 - 11:30 11:30 - 12:30 12:30 - 14:00
  1. Posters will be replaced every day for the next poster presentations.
  2. Please prepare presentation materials (posters) in English.
  3. The poster should contain the COI disclosure statement.
    COI Sample
  4. A red ribbon for the presenters and pins for placing the posters are attached on the panel.
  5. Chairpersons are assigned for every Poster Sessions. Each presentation has 5 minutes to present followed by 5 minutes discussion. All the speakers are asked to keep to the allocated time.
  6. Presenters are requested to be in front of the poster panels no later than 15 minutes prior to the session starts.
  7. Please check the Poster Session Area on this program to find the location of your assigned poster board. Poster panels are 210 cm high x 90 cm wide. Please refer to the diagram, and use large-sized characters for easy reading.
    20 cm high x 70 cm wide of the upper part of the panel will be used for labeling your Poster Title, Affiliation, and the authors’ names, which should be prepared by presenters.
  8. Please remove your poster when your session finished.
  9. Any posters remaining on the panels after the removal time will be discarded by the secretariat.